Creative business owners, you’ve probably seen a ton of different types of studio management systems, all with different features and capabilities. Today, I’d like to throw another name into the ring that you may or may not have heard of: Pixifi.
A little over two years ago, when I was looking for all-inclusive studio management software, I just wasn’t finding any that made the cut. And to be honest, I was feeling SO overwhelmed trying to figure out which management software would suit my business’ needs best. Again and again, I kept trying out a piece of software, only to realize halfway through getting it set up that it didn’t have a key feature that I felt like I needed. And I kept getting more and more frustrated!
After maybe five or six attempts at setting up different management systems, I decided to make a list of EVERYTHING I could ever want in a studio management software… even if it seemed like what I wanted was out of reach. So, I sat down, typed out a list, and, on a whim, posted that list in a few Facebook groups to see if anyone had any suggestions, not really believing that anything existed that could do exactly what I needed.
Low and behold, I was wrong! Someone commented on one of my posts: “Have you heard of Pixifi?” No, I had not – but as soon as I started researching Pixifi, I knew it was the management software for me! With robust features including automation, scheduling calendars, workflows, contracts, and invoicing capabilities, I decided right then and there to sign up for Pixifi – and I’ve never once looked back!
If you’re looking for a studio management system, I couldn’t recommend Pixifi more. And I’d love to share a little bit about exactly why I chose Pixifi with you, along with some of the pros and cons I’ve experienced with the system along the way!
WHY I CHOSE PIXIFI
There were a few specific features I was looking for when I was testing out different types of studio management software. I needed my studio management software to:
Have distinct, customizable workflows for each specific type of my business (weddings, seniors, families)
Have automation (emails, questionnaires, invoice reminders, contracts) that could be attached to specific workflows (i.e., press one button and a twenty step automatic workflow was put in place)
Give my clients the ability to book their session from my pre-set calendar
Give my clients the ability to sign their contract and view their invoice upon booking without me having to do anything (going back to automation!)
Have an online portal so each of my clients could view their contracts, invoices, scheduled sessions, and questionnaires all in one place
And Pixifi has ALL of these things (and more!)
PROS:
Pixifi is an incredibly powerful software with basically any and every feature you could think of!
It is constantly being updated and worked on by the Pixifi team, which means new features are never very far away!
There is a super strong online support system via a Facebook group where you can get your questions answered in no time flat – which is really helpful for those times when technology makes me feel like my head is going to explode!
The automation feature, with integrates automatically with each different type of service I offer, has been a GAME CHANGER. Clients can automatically choose their dates, sign their contract, view their invoice, get access to their questionnaire, and receive valuable educational information about their session, all with the click of a button. The automation feature alone has saved me SO MUCH precious time, which has allowed me to work on other projects and take more sessions!
CONS:
There is a pretty decent sized learning curve, but mainly because Pixifi is just so dang powerful and has so many different features. Full disclosure: it took me a lot of tears, phone calls, webinars, and mistakes to set up Pixifi correctly. I didn’t feel confident using it until after a few months of set up and trial and error. (A HUGE thanks to my extremely gracious and patient clients who were kind enough to bear with me during those first few months!
It takes a decent amount of time to set up. But for me, this was fine – being in the wedding industry in Pittsburgh means that things slow down significantly for a couple of months during the winter season. But if you are looking for a “quick fix” studio management software, this might not be the right fit for you.
Pros and cons are great and all, but when I was trying to choose a management software for my business, what I wanted to hear about from users were their results. How did their lives change or improve since implementing Pixifi? So, the very last piece of my review I’d like to share with you are some of my results!
MY RESULTS WITH PIXIFI
25% Increase in Profit: Okay okay, I know that there is more that goes into this statistic than just Pixif, but I couldn’t help but put in in here. The year I started using Pixifi, my business grew in revenue by 25%. I truly believe that Pixifi gave me back a HUGE portion of time, decreasing the amount of time I allocated to invoicing, scheduling, contracts, and general workflow management. Because I had more time, I was able to take more sessions and work on parts of my business that I had been neglecting, simply because I hadn’t had time to work on them!
More Free Time: When I was looking for a studio management system, I wanted to implement a software that would give me my life back. Instead of spending hours every day behind my computer, I wanted to be able to occasionally go on walks with my husband and get lunch with friends and family. And to be honest? Before I implemented Pixifi in my business, I felt like I just didn’t have enough time (or balance) to pursue relationships the way I wanted to in my life. Now, I feel like I have so much more balance, and for that, I am forever grateful!
All in all, I could not be more thankful for how Pixifi has changed my business and how it has given me back SO much of my time! Curious to see if Pixifi could change your business? Visit their site using my referral link below!
